GDPR

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Eatock Primary School collects and holds personal information relating to our pupils, and may also receive information about them from their previous school, the Local Authority and/or Department for Education (DfE). We hold this personal data to:

  • Support our pupils’ learning;
  • Monitor and report on their progress;
  • Provide appropriate pastoral care, and
  • Assess the quality of our services

This information will include their contact details, national curriculum assessment results,

attendance information, any exclusion information, where they go after they leave us and personal characteristics such as your child’s ethnic group, any special educational needs they may have as well as relevant medical information.

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your child that we hold or share please contact the Business Manager.

You should be aware that from time to time, the schools will choose to share your child’s data with organisations external to the schools, often for operational reasons. For example, pupil information may need to be shared with the school photographer or the operator of the school dinner money.

We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the Local Authority.

The Department for Education (DfE) may also share pupil‑level personal data that we supply to them with third parties. This will only take place where the law allows it to do so and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on how this sharing process works, please visit:

National Pupil Database Apply For a Data Extract

For information on which third party organisations (and for which project) pupil level data has been provided to, please visit:

National Pupil Database Requests Received

If you require more information about how our LA and DfE, collect and use your information, then please visit:

Data Protection and Freedom of Information

or the DfE website at

Data Protection How We Collect and Share Research Data

GDPR Documents

Updated